Finance Assistant

Duty station: Yerevan, full time  
Duration: 1 year (with possible prolongation) 
Start date: February 2026 (ASAP) 
Deadline: January 23, 2026 (inclusive) 
Line manager: Finance Manager 

Applications will be reviewed on a rolling basis. If a suitable candidate is identified before the deadline, the announcement may be withdrawn. Early applications are strongly encouraged. Please note that only shortlisted candidates will be contacted. 

Main Duties & Responsibilities 

We are looking for a Finance Assistant who will be responsible for overall management of assigned finance and administrative agendas including verification of compliance with People in Need (PIN) policies.  

The Finance Assistant supports the Finance and HR functions by ensuring accurate financial documentation, compliance with People in Need (PIN) policies, and proper use of internal systems. The position contributes to effective financial operations, administrative processes, donor compliance, and coordination with internal teams, external accountants, suppliers, and authorities, under the supervision of the Finance Manager. 

Duties & Responsibilities 

  • Gathers, prepares, and archives financial documentation, being directly responsible for the proper form and content of these documents. 

  • Prepares justification packages for projects. 

  • Organizes the document signing process (contracts, acts, handovers, etc.) from beginning to end. 

  • Files hard copies in corresponding folders. 

  • Translates invoices into English and uploads them to the internal system (ELO). 

  • Supports cash and VAT document preparation on a quarterly basis. 

  • Posts cash vouchers, invoices, and advances in the accounting system (Navision); posts bank payments and works with vendor cards in the system. 

  • Follows up on financial documentation and contracts to ensure they are properly processed and archived in the internal system (ELO), including required attachments and links. 

  • Provides technical support to Project Managers and support staff regarding PIN internal systems (ELO and Navision). 

  • Participates in the preparation of documents for monthly tax payments in collaboration with the legal consultant. 

  • Communicates with representatives of the outsourced accounting company regarding tax-related matters and provides necessary information for tax calculations. 

  • Facilitates the withdrawal of cash from the bank account. 

  • Is involved in complex administrative procedures and communication with relevant authorities, such as the state registry and tax authorities. 

  • Communicates with suppliers’ accountants regarding VAT exemption, payments, or other banking or PIN procedural issues. 

  • Executes financial tasks under the direct instruction and supervision of the Finance Manager, including supporting budgets, expenses, and other mission-related financial matters. 

HR Operational Processes  

  • Supports the timesheet signing and compiling process. 

  • Assists in ensuring document signing, compiling, and delivery to recipients. 

  • Supports the internal system document archiving process. 

  • Prepares and supports staff-required documentation and communication. 

  • Prepares orders for business trips, annual leave, and other related documents. 

  • Translates procedures and policies related to HR functions, if needed. 

  • Supports drafting and checking employment contracts for new hires and initiates contract renewals upon request of the Line Manager. 

  • Prepares PRFs (Purchase Request Forms) for the HR function.

Qualifications and Experience 

  • Minimum 1 year of progressively responsible experience in finance, accounting, or administrative roles, preferably within NGOs or international organizations in Armenia; 

  • Experience supporting financial management of projects, including processing payments, maintaining financial records, and supporting budget tracking; 

  • Familiarity with donor-funded project financial procedures, including basic compliance and documentation requirements; 

  • Ability to coordinate with internal teams and partners to ensure accurate and timely financial reporting; 

  • Strong understanding of internal control principles and organizational financial procedures; 

  • High level of accuracy, attention to detail, and organizational skills; 

  • Good communication skills and ability to work effectively in a team; 

  • Fluency in Armenian and English (both written and spoken). 

Benefits 

  • Salary and benefits according to the national PIN Armenia salary scale; 

  • Health insurance package; 

  • Mobile network coverage; 

  • Extra leave days according to national staff handbook; 

  • Gaining work experience and knowledge of the organization's processes in a professional and flexible NGO, the largest in Central Europe; 

  • Working hours: Monday to Friday, with flexible start of working day (8:30–9:30) and end of working day (17:30–18:30); 

  • Work from home possibility (one day per week) 
     

Application process 

Please  attach your CV, and complete the required questions in the application form. 

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and is committed to promoting the welfare of children and adults with whom People in Need involves; People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp); People in Need Staff will undertake the appropriate level of training. 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. 

We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.