Project Assistant

Term: Part-time 
Starting date: ASAP
Duration: 1 year with possible extension
Reports to: Project Manager

We are seeking a proactive and organized Project Assistant to support our project team with administrative tasks. The role involves facilitating communication, supporting efficient project execution, and assisting with documentation, scheduling, and procurement. 

Project scope you will work on: Regional project ‘Resilient Civil Society in the Easter Partnership Region’ funded by the Directorate-General for Neighbourhood and Enlargement Negotiations (DG NEAR).  

The project is aimed to strengthen the role of CSOs as resilient, inclusive, and trusted governance actors advancing the democratization process in the Eastern Partnership region. The project aims to empower CSOs to become more effective protectors of civic space and drivers of democratization, reform, and recovery processes in the Eastern Partnership region.  

Within the project, PIN provides capacity development, financial support, and national and regional networking facilitation and cross-learning opportunities to 10 small formalized CSOs, grassroots organizations, and new/emerging CSOs (created within the past 1 – 2.5 years) in Armenia. PIN’s primary role is to create conditions for local CSOs to forge their capacity development path via facilitated, participatory sessions and strengthen valuable collaborations among CSOs to drive change, navigate complexity, and stay resilient. 

What will be expected from you?

  • Support the Project Manager with administrative and project-related tasks. 

  • Coordinate with team members to ensure timely task completion. 

  • Prepare presentations, project plans, and materials. 

  • Facilitate communication between project teams, stakeholders, and vendors. 

  • Track project progress and milestones, assist with monitoring and evaluation. 

  • Organize and manage project documents (Armenian-English translations as needed). 

  • Coordinate meetings, events, and schedules. 

  • Support procurement processes, including preparing Purchase Request Forms (PRFs). 

What will be required for you to advance to the next stage of selection? 

  • An undergraduate or graduate degree in Business Administration, Project Management, or a related field. 

  • Up to 1 year of experience in project support or administration would be a plus. 

  • Strong communication skills in Armenian and English (written and verbal). 

  • Proficiency in Microsoft Office and document management systems. 

  • Excellent organizational and multitasking skills. 

  • Self-disciplined and eager to learn quickly. 

​​​​What we offer:

  • Salary and benefits according to the national PIN Armenia salary scale.
  • Health insurance package.
  • Gaining work experience and knowledge of the organization's processes in a professional and flexible NGO, the largest in Central Europe.
  • Becoming a part of the international community.
How to apply:

Please apply using the application form here and include a cover letter specifying your strengths in the sector and highlighting how you meet the listed requirements.

Please note, that applications will be reviewed on a rolling basis, and should a suitable candidate be found before the official closing date, the advertisement might be withdrawn prior to the deadline thus early submissions are strongly encouraged.

Kindly note that only shortlisted candidates will be contacted.

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp ).

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.