Procurement Manager

Position: Procurement Manager
Location: Yerevan
Starting date: April 2023
Reports to: Head of Systems and Operations (HoSO)
Application deadline: March 26, 2023

JOB DESCRIPTION: With guidance and supervision from the HoSO, the Procurement Manager will have a key role in leading the procurement processes in PIN Armenia mission both for development and humanitarian projects.  

  • Oversee and manage the procurement of goods/services, implementing centralised procurement system, following all relevant donor and PIN’s guidelines and procedures, and considering relevant corruption risks;
  • On a regular basis audit the procurement system/processes in order to identify and address gaps and challenges associated with operations in the Armenian context;
  • Coordinate and support timely deliveries and distribution from and to the warehouse (or any relevant location);
  • Provide detailed training and mentoring to relevant staff in procurement rules and regulations;
  • Ensure timely procurement of goods and services in a safe and cost-effective manner, facilitated by good planning;
  • Oversee negotiations with local suppliers and contract management;
  • Ensure the procurement plan is always up-to-date and encourage proper procurement planning;
  • Ensure all procurement tools are updated on a monthly basis (whishing list, contract tracker, etc.
Admin (premises management/ communication)
  • Ensure close coordination with PIN HQ security department to ensure the safety and security of PIN offices;
  • Warehouse: ensure each warehouse is matching PIN and donors’ requirements in terms of conditioning, safety, and security;
  • Office and guesthouse: Ensure that the equipping and maintenance of expats residences and offices are done in a timely manner. Communication: Supervise and control the use of communication equipment and ensure it follows the overall PIN communication policy. 
Human Resources:  
  • Conduct performance management for his/her employees;
  • Supervision and capacity building of national staff employed in the procurement department across all PIN’s offices in Armenia;
  • Facilitate communication within the other departments;
  • Ensure adherence to the PIN Code of Conduct and PIN Key Policies.
Human Resources:
  • Be the technical adviser for all procurement tasks related to project implementation;
  • Ensure appropriate procurement training to Project Managers and coordinate regularly to stay up-to-date on the status of each project;
  • Develop and maintain a good network of contacts to facilitate emergency responses.
How to apply:
Are you interested in this position? Great. Send us your CV and short cover letter via this application form by March 26, 2023.  

Please note, applications will be reviewed on a rolling basis, and should a suitable candidate be found before the official closing date, the advertisement might be withdrawn prior to the deadline thus early submissions are strongly encouraged.

Please note only the shortlisted candidates will be contacted.