Logistics Officer
People in Need Representative Office in Armenia / ACTED
Location: Yerevan, Armenia
Duration: Service contract, initially for 3 months with the possibility of long-term employment, depending on performance.
Deadline: 20 November 2020
Start Date: ASAP
TERM: Full-time (100% workload)
2. Stocks & deliveries a) Ensure ACTED warehousing guidelines are applied at all times. b) Follow-up deliveries under his/her responsibility based on contractual terms c) Joint Delivery planning with project teamsd) Undertake regular Inventory
3. Fleet Management
a) Support vehicles allocations, purchase or rental based on program & transversal needs in country;
b) Support efficient monthly, weekly & daily planning & movements follow-up tools;
c) Ensure that ACTED fleet/fuel management guidelines are applied in the area at all times: logbooks, registration & maintenance sheets, etc
4. Asset, IT and Communications management
a) Support assets allocations, purchase or rental based on program & transversal needs in country;
b) Ensure that ACTED asset management guidelines are applied in the area at all times: registration cards, monthly asset follow-up, etc.
c) Ensure compliance with individual donor’s regulations pertaining to assets.
d) Support communication & IT needs & communication means allocations, purchase or rental accordingly based on program & transversal needs in country;
5. Security:
a) Track security situation and access restrictions in ACTED’s areas of intervention
b) Establish a movement security clearance and tracking process.
c) Contribute to ACTED country security plan development.
d) Liaison with relevant security services
6. Reporting and capacity building
a) Ensure monthly submission of all internal reporting requirements pertaining to procurement, stock, fleet, assets, IT and communications management.
b) Train ACTED staff and partner staff on all ACTED Logistics procedures – particularly procurement and stock/delivery management.
REQUIREMENTS:
Interested candidates should submit the following documents:
REMUNERATION/ SALARY: Will be provided to shortlisted candidates only.
ABOUT: Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people's dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people's potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The Organization goes the last mile: ACTED's mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.
Location: Yerevan, Armenia
Duration: Service contract, initially for 3 months with the possibility of long-term employment, depending on performance.
Deadline: 20 November 2020
Start Date: ASAP
TERM: Full-time (100% workload)
JOB DESCRIPTION: The Logistics Officer assist the Country Representative for supply chain management intended to program implementation in country, as well as for logistical transversal management such as fleet, fuel, premises, assets & communication management. S/He should ensure compliance of all logistics operations under his/her responsibility with ACTED logistics & donors’ procedures, best practices & national regulations, with an emphasis given to the value for money principle. He/She will also provide technical support and capacity building to the logistics staff in country.
Objectives: Contribute to timely, cost efficient & transparent supply chain management in country
Objectives: Contribute to timely, cost efficient & transparent supply chain management in country
- Contribute to timely, cost efficient & transparent transversal logistical management in country
- Ensure compliance to ACTED & donors’ procedures in all logistics operations under his/her responsibility and actively promote logistics procedures.
- Contribute to the implementation safety & security guidelines, SOP & plans
- Contribute to logistics staff capacity building
DUTIES & RESPONSABILITIES:
1. Procurement a) Ensure that ACTED procurement guidelines are applied at all times; b) Establish and maintain the national supplier database up-to-date c) Supplier contracting and tracking of supplier performance. d) Procurement planning with project teams2. Stocks & deliveries a) Ensure ACTED warehousing guidelines are applied at all times. b) Follow-up deliveries under his/her responsibility based on contractual terms c) Joint Delivery planning with project teamsd) Undertake regular Inventory
3. Fleet Management
a) Support vehicles allocations, purchase or rental based on program & transversal needs in country;
b) Support efficient monthly, weekly & daily planning & movements follow-up tools;
c) Ensure that ACTED fleet/fuel management guidelines are applied in the area at all times: logbooks, registration & maintenance sheets, etc
4. Asset, IT and Communications management
a) Support assets allocations, purchase or rental based on program & transversal needs in country;
b) Ensure that ACTED asset management guidelines are applied in the area at all times: registration cards, monthly asset follow-up, etc.
c) Ensure compliance with individual donor’s regulations pertaining to assets.
d) Support communication & IT needs & communication means allocations, purchase or rental accordingly based on program & transversal needs in country;
5. Security:
a) Track security situation and access restrictions in ACTED’s areas of intervention
b) Establish a movement security clearance and tracking process.
c) Contribute to ACTED country security plan development.
d) Liaison with relevant security services
6. Reporting and capacity building
a) Ensure monthly submission of all internal reporting requirements pertaining to procurement, stock, fleet, assets, IT and communications management.
b) Train ACTED staff and partner staff on all ACTED Logistics procedures – particularly procurement and stock/delivery management.
REQUIREMENTS:
- Degree in supply chain management or relevant fields.
- Fluency in English and Armenian is required;
- Minimum 3 (three) years of work experience in logistics roles preferably in international humanitarian/development organization;
- Strong experience/understanding of logistical processes, procedures and reporting of international donors is preferred;
- Solid understanding of supplier management and procurement processes is required;
- Excellent verbal and written communication skills;
- Excellent knowledge of MS Excel and other MS Office program;
- Stress-resilience, adaptability, pro-activity, team spirit.
Interested candidates should submit the following documents:
- Cover letter (in English language);
- CV (in English language);
- Contacts of 3 references (including the supervisor in the most recent work assignment if relevant).
REMUNERATION/ SALARY: Will be provided to shortlisted candidates only.
ABOUT: Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people's dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people's potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The Organization goes the last mile: ACTED's mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.